Eclipse

Eclipse is much more than just another production accounting system. Working in the industry for the past 20 years, Eclipse has evolved from the old DOS days, past the Milenium to the current digital day where data operability is the key to productivity and accurate reporting. We address every area of our job and continually tweak and enhance Eclipse to make our job easier, faster and more accurate. Eclipse has all the usual features you would expect like multiple currencies, locations, banks accounts etc (everything a major production like Star Wars or Speed Racer would expect). The key benefits described below are features unique to Eclipse and may not be found in other packages. It does everything those other packages do and much more and much better.

Future Ideas and Developments available today!

Import PC straight from Excel

Have your employee's type their PC expenses straight into Excel and email it to you. You can then simply copy and paste the data straight into Eclipse.

Import a Check Requisition from Excel

Someone needs an urgent check. Instead of hand writing the details on a paper form and dropping it down to accounts, they type the details into an Excel form and email it. Accounts simply copy and paste the information straight into Eclipse and print a quick check.

Import a batch of invoices from a supplier

Ever thought that your top 20 suppliers probably account for 90% of the invoices you process? What if they could send that data to you electronically? What if Eclipse could process all this data so there was no need to manually enter invoice dates, invoice numbers, invoice amounts, gst, PO numbers? It's not what if and when, it's here already...

Reconcile Suppliers statements with a touch of a button

If these same suppliers provide your monthly statements electronically, Eclipse with a touch of a button can reconcile your statement and automatically request copies of invoices.

Track and Reconcile your PC

Not only does Eclipse do a great job in allowing you to track all your PC expenses, Eclipse also provides the tools for your cashier to log all cash in and out. After all tracking floats in excess of $100k is hardly Petty.

Track Assets

Most Accounting systems have basic asset tracking built in but the reality is that they just aren't very flexible and unable to hold other pertenant information that it forces users to revert to spreadsheets. Eclipse has fields for all this extra information as well as facilities to attach jpg photo's against your assets.

Key Benefits

• SQL

  Eclipse can run on either an SQL database or ISAM database.

  ISAM databases are a flat file system ideally suited for stand alone users or small networks of up to 5 users. They tend to be slow and very susceptible to file corruption.

  SQL (Structured query language) is a proper database engine. It can easily handle tables with millions of rows of data and hundreds of simultaneous users connected. SQL is a must if you want stability and speed on your production. Benchmark tests running a consolidated cost report on Eclipse have seen speed increases of 1200 to 2000% between our ISAM and SQL version.

  The report consolidating 3 currencies and 3 locations containing more than 4000 accounts takes only 30 seconds to complete. If you are told that an ISAM database is as stable or almost as fast as SQL then speak to an independent IT Professional for a second opinion. They will confirm there really is no comparison, SQL is much faster and much more stable and reliable.

• Security

  Eclipse has a very powerful security system that not only allows you to block individual users or user groups from menu items but also individual controls on a screen.

  This allows you to block users from posting batch’s or insert/change/delete on data entry screens. You can even set security levels on your chart of accounts and vendors so they won’t be displayed or print on reports unless the user is of the correct security level.

• Browse, Search And Query Data

  All data entry and Inquiry screens display data in a browse. These browses can be re-sized and columns made wider, sorted (in ascending or descending order), swapped, hidden, or tagged. Any changes made are saved per user so when next open this screen it appears as you like it and in the same position on the screen.

  You can also easily locate data in any browse. Simply click on the column you wish to sort and then type the value of what your looking for in the Locate field. Use the Query builder to build ad hoc queries on data (without running reports) and only data within that query is displayed in the browse.

• Excel Support

  When Eclipse sends data to Excel it opens Excel and displays the data. No exporting to messy .vis files, opening excel, try to find the file and then finally opening the file. Our method is quick and easy. Simply open the browse, highlight the data you want to send to Excel and click the Excel button. In seconds your data is displayed in Excel.

  In the budget worksheet, you can send your data to Excel to make any changes. Simply copy the data and paste it back into Eclipse. Your changes are immediately updated.

  In all data entry screens you can enter your data via Excel and paste it into Eclipse. This is very handy in Journal Entry and can be used to import data from other systems.

• Better Data Entry

  CREATE CHART OF ACCOUNTS AND VENDORS ON THE FLY

  During data entry if a vendor or chart of account does not exist simply create it and continue.

  INVOICE and PURCHASE ORDER INTERFACE

  During AP or PO data entry Eclipse allows users to enter data as Service, Inventory or Rental, Accommodation, Hire. If you entered everything as service it would perform like existing software. However, if you enter data correctly as an inventory or hire it creates consistent descriptions in your General Ledger. Also, during invoice entry, dates and inventories are reduced from the original PO automatically. This creates more readable PO reports as well as greater data integrity. When the next invoice from that PO is ready to be paid, the starting date and remaining inventories are displayed helping avoid overpayments.

  All PO changes are logged in PO Maintenance. This tracks additions, subtractions, changes, deletions, clearing, and zeroing of PO’s. It also logs Vendor, Invoice and invoice transaction number that was used to subtract or clear an order. No more manual tracking that is stuck on the back of a PO.

• VAT And GST Support

  Create unlimited tax types to track your recoverable VAT or GST. Separate Tax field available during data entry. Recoverable tax distribution line automatically added and amount calculated. Balance tax button to ensure flagging of taxable and non-taxable items is correct.

• Bank Reconciliation

  Import your bank transactions from your Bank's Website via Excel and let Eclipse Reconcile your bank transactions automatically. Then use the Create Journal button in the Adjustments Tab to create journals for bank fees etc.

• General Ledger Inquiry

  The General Ledger Inquiry report has one of the most sophisticated query engines to limit data, based on 11 different criteria’s. You can even extract transactions when a word is found anywhere in the description. This is great when you know you have reimbursed something via PC and an invoice arrives for it. It’s also handy for asset sales and I’m sure lots of other purposes.

  Create new reports on the fly. Add change or modify the chart sequence per report to include ranges of un-consecutive accounts. Include any combination of source codes including PO's and un-posted data from any module.

• Budget Worksheet

  This is where your budget is displayed in cost report format for easy modification and analysis. Make notes, change EFC’s etc. Drill down to see all the transactions for that chart (including PO’s and un-posted data if required).

  You can amend data and make multiple distribution changes simply by highlighting the transactions and clicking on the dist change button for all source code, not just AP. Display or print Graphs showing weekly costs against cash flow amounts or weekly EFC against Budget in line or bar format – a great analysis tool. Display a week by week list of amount, EFC, budget, variance and note per chart code to quickly analyse a budget line.

• Cash Flow

  Create a cash flow template in Excel to quickly and easily create a new cash flow or update an existing cash flow. Once it’s finished, simply import the data from Excel into Eclipse.

• Financial Reports

  All reports and options are conveniently located within the one screen. Simply tick a box for consolidated. Create new reports on the fly. Add change or modify the chart sequence that controls what account ranges are printed and in what order . Include un-posted data (great before posting a journal). Run reports for any previous period. If running a report in base currency, simply select whatever you want the base currency at run time to be from the drop box - no need to changed all your rates in the currency table.

  When you create your chart of accounts you must allocate a level to the chart. In a simple scenario all un-postable accounts could be level 4 and postable accounts level 5. This would allow you to print only a detailed and summary report. You could then allocate level 6 to all your sets and then you could run a detailed set report. If you wanted to break down accommodation or vehicles further but the studio did not want that detail in a cost report, simply make them level 7. You could then run a level 7 report for yourself and a level 5 or 6 report for the studio. This system also allows you to create Trial Balances with varying degrees of detail. You can make the levels as simple or complex as you like.

• Movie Magic ™ Support

  Full movie magic interface including being able to create new accounts and manipulate the case of the description. The upload transfers to a temporary file first so you can see what it will look like. Simply highlight the accounts you wish to update and press upload.

• Report Manager

  All reports in Eclipse can be copied and modified by the end user in a WYSIWYG visual layout and designer screen. This allows the user to change anything from the font to the width of the column to the report heading description and so on. There is no limit to the number of new reports you can create.

• User And System Setup

  Extensive options for the each user to setup default options and turn features on or off. System setup to enable options like, pad PO’s. Customize Eclipse the way YOU want to work.

Pricing